Quiz – How smart is your time management?

You have to be smart about how you manage your time. Sometimes you are wasting it on things that you are doing and don’t even realize it.

Use the following quiz to help you identify your time wasters.

time management quiz

Quiz yourself: How smart is your time management?

To determine how well you are ‘weighing up what is important’ look at what you chose for your answers in the quiz and see how you rated. Answers and overview are below.

#Urgency        

1/ When deciding what the priority of a task is how often do you let others dictate how fast you complete a task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/ Do you consider what the impact of the task is when determining how urgent it really is?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/ Do you look at whether you could delegate the task to someone else before taking it on yourself?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/ Do you take the time to determine if the task is actually urgent?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/ Do you look at the task as a standalone task or see if it is related to other tasks and if so how urgent it is in context with this?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Expectation

1/ Do you put unrealistic expectations on yourself to complete tasks?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/Do you allow others to put unrealistic expectations on you to perform a task by a certain time?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/Do you examine if a task can be broken down into sub-tasks to meet expectations?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/Do you put tasks in context to a project or other tasks when reviewing what the expectation is?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/Is the expectation of completing the task delivering a short or long term benefit? Do you look at this when planning?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Impact

1/Do you examine the impact of not completing the task in relation to short or long term outcomes?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/Do you look at time versus impact of completing the task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/Do you ask yourself… If I complete the task will it alleviate a problem that impacts other areas?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/Do you do a benefits versus impact of not doing a task analysis on tasks?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/Do you consider whether a task will resolve itself if you do not do it before proceeding?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Value

1/ Do you consider what the value of completing a task is worth?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/ Do you use measurements to determine value of a task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/ Do you consider how long the value will be felt by completing a task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/ Do you look at who is determining the value of completing a task…you or other stakeholders?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/ Do you ask yourself will you see the value from completing a task continue to benefit as an ongoing value add?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Efficiency

1/Do you review how quick you can perform a task before doing it?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/Do you try and make the task more efficient by breaking down tasks where possible into sub-tasks?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/ Do you review where tasks can be done in parallel to make the process more efficient?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/ Do you do a needs analysis on tasks before starting them?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

Do you look at whether a task really needs to be a task or is it part of another task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always


What do your quiz scores suggest?

#Urgency
1/ A 4 B 2 C 1 D 3 E 5 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Expectation
1/ A 1 B 2 C 3 D 4 E 5 2/ A 1 B 2 C 3 D 4 E 5 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Impact
1/ A 5 B 4 C 3 D 2 E 1 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Value
1/ A 5 B 4 C 3 D 2 E 1 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Efficiency
1/ A 5 B 4 C 3 D 2 E 1 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

Your score

100-150
Congratulations on your quiz results! You know how to determine what is important and why it is important when managing your tasks and time. To continually improve review where you scored a 3 or more for any question and think about how you could manage that better.

75-100
You have a firm grasp on what is important and stay on track a lot of the time. You may however struggle to determine why some tasks are or are not important in your rush to meet deadlines or please others.
Focus on the questions where you have answered between a 3 and 5 to pinpoint to determine where you can improve.

50-75
You need to spend a lot more time assessing how you spend your time rather than just putting together a to-do list that comprises of anything and everything as this becomes de-motivational and unproductive. Identify where your strengths are (where you answered between 1 and 2) and discover how you can apply this to the areas that you have identified with lower scores (between 3 and 5) to improve in these areas.

0-50
Stop multitasking and trying to be a people pleaser and learn how to say ‘no’. Your quiz results indicate that you are a chronic ‘busy’ person who never quite achieves everything that they have set for themselves or others because you always have your hand up to take on more without a plan to manage how to do it.

Footnote:

Use this quiz to assist you to understand why this is happening or engage a business or life coach to help you to step back and assess and re-position how you are approaching what you are trying to achieve. Once you see the rewards of time management you will never go back to chaos.

Learn more about time management…

Time Power: A Proven System for Getting More Done in Less Time Than You Ever Thought Possible by Brian Tracy

Overflowing with quick and effective time-saving strategies, Brian Tracy’s Time Power lets readers in on the secrets to being more productive, earning more money, and getting more satisfaction from life.

The 4 Disciplines of Execution: Achieving Your Wildly Important Goals by Chris McChesney

An insightful new book from the multimillion-copy bestselling author Sean Covey and the FranklinCovey organization based on their work with hundreds of thousands of employees and large companies to unveil the essential disciplines proven to help businesses and individuals realize their most important goals.

Evernote

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Originally posted 2016-01-12 10:45:13.

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