Quiz – How smart is your time management?

You have to be smart about how you manage your time. Sometimes you are wasting it on things that you are doing and don’t even realize it.

Use the following quiz to help you identify your time wasters.

time management quiz

Quiz yourself: How smart is your time management?

To determine how well you are ‘weighing up what is important’ look at what you chose for your answers in the quiz and see how you rated. Answers and overview are below.

#Urgency        

1/ When deciding what the priority of a task is how often do you let others dictate how fast you complete a task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/ Do you consider what the impact of the task is when determining how urgent it really is?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/ Do you look at whether you could delegate the task to someone else before taking it on yourself?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/ Do you take the time to determine if the task is actually urgent?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/ Do you look at the task as a standalone task or see if it is related to other tasks and if so how urgent it is in context with this?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Expectation

1/ Do you put unrealistic expectations on yourself to complete tasks?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/Do you allow others to put unrealistic expectations on you to perform a task by a certain time?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/Do you examine if a task can be broken down into sub-tasks to meet expectations?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/Do you put tasks in context to a project or other tasks when reviewing what the expectation is?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/Is the expectation of completing the task delivering a short or long term benefit? Do you look at this when planning?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Impact

1/Do you examine the impact of not completing the task in relation to short or long term outcomes?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/Do you look at time versus impact of completing the task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/Do you ask yourself… If I complete the task will it alleviate a problem that impacts other areas?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/Do you do a benefits versus impact of not doing a task analysis on tasks?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/Do you consider whether a task will resolve itself if you do not do it before proceeding?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Value

1/ Do you consider what the value of completing a task is worth?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/ Do you use measurements to determine value of a task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/ Do you consider how long the value will be felt by completing a task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/ Do you look at who is determining the value of completing a task…you or other stakeholders?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

5/ Do you ask yourself will you see the value from completing a task continue to benefit as an ongoing value add?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

#Efficiency

1/Do you review how quick you can perform a task before doing it?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

2/Do you try and make the task more efficient by breaking down tasks where possible into sub-tasks?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

3/ Do you review where tasks can be done in parallel to make the process more efficient?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

4/ Do you do a needs analysis on tasks before starting them?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always

Do you look at whether a task really needs to be a task or is it part of another task?

(a)Never     (b) Rarely    (c) Occasionally    (d) Often    (e) Always


What do your quiz scores suggest?

#Urgency
1/ A 4 B 2 C 1 D 3 E 5 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Expectation
1/ A 1 B 2 C 3 D 4 E 5 2/ A 1 B 2 C 3 D 4 E 5 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Impact
1/ A 5 B 4 C 3 D 2 E 1 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Value
1/ A 5 B 4 C 3 D 2 E 1 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

#Efficiency
1/ A 5 B 4 C 3 D 2 E 1 2/ A 5 B 4 C 3 D 2 E 1 3/ A 5 B 4 C 3 D 2 E 1 4/ A 5 B 4 C 3 D 2 E 1 5/ A 5 B 4 C 3 D 2 E 1

Your score

100-150
Congratulations on your quiz results! You know how to determine what is important and why it is important when managing your tasks and time. To continually improve review where you scored a 3 or more for any question and think about how you could manage that better.

75-100
You have a firm grasp on what is important and stay on track a lot of the time. You may however struggle to determine why some tasks are or are not important in your rush to meet deadlines or please others.
Focus on the questions where you have answered between a 3 and 5 to pinpoint to determine where you can improve.

50-75
You need to spend a lot more time assessing how you spend your time rather than just putting together a to-do list that comprises of anything and everything as this becomes de-motivational and unproductive. Identify where your strengths are (where you answered between 1 and 2) and discover how you can apply this to the areas that you have identified with lower scores (between 3 and 5) to improve in these areas.

0-50
Stop multitasking and trying to be a people pleaser and learn how to say ‘no’. Your quiz results indicate that you are a chronic ‘busy’ person who never quite achieves everything that they have set for themselves or others because you always have your hand up to take on more without a plan to manage how to do it.

Footnote:

Use this quiz to assist you to understand why this is happening or engage a business or life coach to help you to step back and assess and re-position how you are approaching what you are trying to achieve. Once you see the rewards of time management you will never go back to chaos.

Learn more about time management…

Time Power: A Proven System for Getting More Done in Less Time Than You Ever Thought Possible by Brian Tracy

Overflowing with quick and effective time-saving strategies, Brian Tracy’s Time Power lets readers in on the secrets to being more productive, earning more money, and getting more satisfaction from life.

The 4 Disciplines of Execution: Achieving Your Wildly Important Goals by Chris McChesney

An insightful new book from the multimillion-copy bestselling author Sean Covey and the FranklinCovey organization based on their work with hundreds of thousands of employees and large companies to unveil the essential disciplines proven to help businesses and individuals realize their most important goals.

Evernote

Evernote for iPhone, iPad, and Apple Watch gets you effortlessly organized with notes that sync between all your devices. Be productive anywhere:
• Write notes, checklists, and research
• Clip from anywhere on the web
• Discuss your work with others, right within the app
• Present ideas without creating a slide deck

Originally posted 2016-01-12 10:45:13.

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Weighing up what is important can be a game changer

We all know that our time is finite. After all there is only 24 hours in each and every day. The real question most people struggle with is how they prioritize, manage and spend their time to make the most of this precious resource. Weighing up what is important will make a significant difference to the effectiveness of your time management.

weighing it up

5 Game Changers when weighing up how you spend your time

#Priority – Urgency

Everything is urgent and is top priority today. Determining what urgent really means is important to determine where a task should sit on your to-do list. Here are a couple of questions you should always ask yourself when weighing up what is important and before committing your time to an urgent task.

1. Is the urgency driven by poor management by another person or business?
2. If the task is not done urgently what will the impact be?
3. Can you delegate the task to somebody else or is the performance of the task solely resting with you
4. Why is the task urgent?
5. Is the task part of a bigger project and if so how will it impact the other tasks that need to occur to bring the project to fruition?

#Priority – Expectation

1. Are you putting an expectation on yourself to complete a certain task and if so why?
2. Are others putting an expectation on you to perform this task by a certain time and if so try to understand why?
3. Is the expectation realistic or can it be broken down into sub-tasks?
4. If you complete the task are there other tasks that still need to be completed before your task will meet the expectations of a project or is it a standalone task? You need to put the task into context.
5. How will completing this task successfully benefit you in the short or long term?

#Priority – Impact

1. If you don’t complete this task how will that action impact on you in the short or long term?
2. If you look at the time needed to complete the task and evaluate that against the impact of not doing the task what is your conclusion?
3. Will completing the task alleviate a problem that has been holding you back and impacting other areas of your life?
4. If you weigh up the benefits Vs the impact of not doing or doing the task what would that look like?
5. If you don’t do that task will it resolve itself or continue to reappear on your to-do list until you do it and is it related to another task that will be impacted if you do not do it?

#Priority – Value

1. What value does completing the task bring?
2. How are you measuring the value of completing the task to determine how to   prioritize it?
3. Is the value short lived or will it continue to bring value?
4. Who is determining the value of the task, you or others?
5. Where will you see the value in the greater scheme of things?

#Priority – Efficiency

1. How quick is it to perform the task?
2. Can you breakdown the task into sub-tasks to make them more achievable?
3. Can you marry this task with another to get a better all-round outcome?
4. Is the task really a must do or a want to do sometime task?
5. Can the task be assimilated as a step of another task?

Take the time when putting your to-do list together and reviewing it to ask yourself the above questions. You will be able to get more clarity to prioritize how, when, where and why you perform the tasks at hand.

You will start to see that much of what you have on your to-do list is prioritized by urgency and expectation by external forces rather than by how the value of the tasks chosen will impact and benefit you or your business in both the short and long term.  This will give you the perspective you need to choose when weighing up what is really important.

What does your to-do list look like?

Learn more about time management…

Time Power: A Proven System for Getting More Done in Less Time Than You Ever Thought Possible by Brian Tracy

Overflowing with quick and effective time-saving strategies, Brian Tracy’s Time Power lets readers in on the secrets to being more productive, earning more money, and getting more satisfaction from life.

The 4 Disciplines of Execution: Achieving Your Wildly Important Goals by Chris McChesney

An insightful new book from the multimillion-copy bestselling author Sean Covey and the FranklinCovey organization based on their work with hundreds of thousands of employees and large companies to unveil the essential disciplines proven to help businesses and individuals realize their most important goals.

Evernote

Evernote for iPhone, iPad, and Apple Watch gets you effortlessly organized with notes that sync between all your devices. Be productive anywhere:
• Write notes, checklists, and research
• Clip from anywhere on the web
• Discuss your work with others, right within the app
• Present ideas without creating a slide deck

Originally posted 2016-01-11 16:55:46.

Please share and like us:

5 Time Management Game Changers

Stop wasting your time! Your time management is one of the most important skills you can acquire.  Prioritize tasks or you will find yourself saying ‘yes’ to things you should be saying ‘no’ to. The time you spend doing this will be time well spent.

time management is important

 

Ask yourself the following questions when weighing up what is important with your time management. This will provoke thought and reflection on how you really manage your time. Take our quiz to have a more in depth look at how you are managing your time.

  • What is really urgent and what is not when planning how to spend your time?
  • Are you reacting to your or others expectations when you decide how to spend your time?
  • What is the impact of how you are choosing to spend your time?
  • Ask yourself what value does completing tasks bring to the outcomes you are trying to achieve?
  • How quick is it to perform tasks on your to-do list?

“Increase your productivity and define your purpose”

Learn more about time management…

Time Power: A Proven System for Getting More Done in Less Time Than You Ever Thought Possible by Brian Tracy

Overflowing with quick and effective time-saving strategies, Brian Tracy’s Time Power lets readers in on the secrets to being more productive, earning more money, and getting more satisfaction from life.

The 4 Disciplines of Execution: Achieving Your Wildly Important Goals by Chris McChesney

An insightful new book from the multi-million copy bestselling author Sean Covey and the Franklin Covey organization. This is based on their work with hundreds of thousands of employees and large companies and unveils the essential disciplines proven to help businesses and individuals realize their most important goals.

Evernote

Evernote for iPhone, iPad, and Apple Watch gets you effortlessly organized with notes that sync between all your devices. Be productive anywhere:
• Write notes, checklists, and research
• Clip from anywhere on the web
• Discuss your work with others, right within the app
• Present ideas without creating a slide deck

Originally posted 2016-01-11 16:54:47.

Please share and like us: